CCPG40400 - Non International Trade officers operational process: warning letter: who an authorising officer might be and what actions they should take
THIS GUIDANCE IS FOR NON INTERNATIONAL TRADE OFFICERS ONLY
»Ê¹ÚÌåÓýapp Authorising officer for Non International Trade officers is the CPO.
»Ê¹ÚÌåÓýapp authorising officer will authorise the issue of the Civil Penalty Warning Letter (CPWL) by completing the Customs Penalty Action Checklist (CPAC).
Before authorising a warning letter, the authorising officer should:
- Check that they have received all of the relevant paperwork
- Completed draft CPWL
- CPAC
- All other supporting documents
- Check that the warning letter is accurate in all respects
- Have the correct trader particulars been included
- Has the correct legislation been applied
- Does the information recorded on the CPAC confirm that a warning letter is the best course of action to improve compliance
- Has the compliance officer established whether there was a reasonable excuse that they should have considered
- Have they identified if the trader has taken or is in the process of taking remedial action to improve compliance
- Have they incorporated Right to be Heard (RTBH) into their decision to issue a warning letter if the contravention is under reason code 230 Failure to Produce
All of these factors must be considered to ensure we have a consistent approach to issuing warning letters.